What's New

Everything waiting on you is on your dashboard

Call-outs, flagged shifts, time-off requests and swaps now appear on the dashboard itself, with the buttons to deal with them. The separate Needs Attention page is gone, so you no longer have to go looking for the list to act on it.

The menu is ordered by what you actually use

Things you check daily are at the top, requests waiting on you next, and setup screens you rarely revisit at the bottom.

Task steps can ask for a number or a note

A step can now ask for a temperature, a count, or a short written note, on their own or alongside a yes/no answer and a photo. Whatever someone records, you can read back on the task afterwards.

A task can be for more than one job role

Set a recurring job to "a cook or a shift lead" instead of picking one role or naming people individually, which went stale every time someone joined or left.

Download your own data

Anyone can download a copy of everything Vantij holds about them, from Settings. Managers can still export the whole workspace separately.

A new look for the Vantij icon

Fresh app icons across the board, including the tile you get when you install Vantij on your phone.

Scheduling settings no longer reset themselves

Some settings showed a value nobody had chosen, and saving would quietly apply it. Unset settings now say plainly what happens when you leave them alone, and your changes stay put when you move between tabs.

Employees can see the rules that apply to them

Staff can now read the scheduling rules their manager has set (maximum hours, days in a row, notice periods) instead of guessing why the schedule came out the way it did.

Open shifts anyone can pick up

When someone calls out, offer their shift to the whole team in one tap. The first eligible person to claim it gets it.

Print or share the week

Print a clean copy of the schedule for the wall, or share a link with the team that you can switch off whenever you like.

Export the schedule

Download the week as a spreadsheet, or give each person a calendar file that drops their shifts straight into their phone calendar.

See what a week will cost

An estimate of the week's wage bill, based on rates only you can see. It is a calculator to help you plan, and Vantij never touches payroll.

Recurring jobs, shared out fairly

Set up jobs that repeat, like closing the kitchen or checking the fryers, and Vantij hands each one to someone already working that day, rotating fairly over time. It never adds a shift to make a job fit.

Photo proof on a task step

A step can ask for a photo before it can be ticked off. Photos are kept for 30 days and then deleted.

Prep time before you open

Tell Vantij how long before opening and after closing you need people on site, and it will schedule the prep and clean-down shifts around your trading hours.

Who is strongest at what

Rate how confident each person is in each role, and Vantij spreads experience across the week instead of stacking every new starter on the same shift.

Stand-in employees

Add someone to the schedule before they have an account, like a new hire starting Monday or a regular casual. Convert them to a real account with an invite when you are ready, and their shifts come with them.

Times are right wherever you are

Shift times, availability and time-off dates now all follow your workspace clock, so a business outside UTC no longer sees a shift land on the wrong day.

Choose which notifications you get

Turn notification types on or off individually. A few that matter, like a shift being cancelled, always come through.

Notifications on your phone

Get a push notification when a schedule is published, a request is answered, or a shift changes.

Install Vantij on your phone

Add Vantij to your home screen and it opens like a normal app, full screen, no browser bar.

Coverage tells you what is still uncovered

Coverage now shows exactly which hours on which days have nobody scheduled, instead of only saying whether you had set it up.

Setting your availability takes seconds

Pick from common patterns like mornings, evenings or weekends instead of filling in a grid hour by hour.

A dashboard worth landing on

Once a schedule exists, the dashboard shows the week at a glance: who is working today, who is on right now, and what is coming next.

A guided tour on your first visit

New managers get a walkthrough of the real screens: hours, roles, coverage, inviting the team, generating a schedule. Skippable at any point, and replayable from Settings.

In-app feedback widget

Share bugs, feature ideas, or UX feedback directly from inside the app, every page, every role. We read every submission.

Onboarding completion screens

Managers now see a clear 3-step next-action list after setup. Employees see a plain-English explanation of what happens after they submit availability.

Welcome email for new managers

New workspace owners receive a getting-started email with the three setup steps and direct links to invite the team and generate a schedule.

Beta health dashboard (admin)

Admin overview now shows onboarding progress rate, schedules generated, schedules published, pending requests, and recent feedback count.

Interactive demo workspace

Visitors can now try Vantij without signing up. The /demo page shows a live schedule generation animation for a sample café workspace.

First-use availability hint

Employees with an empty availability grid now see a contextual prompt explaining how to fill it in before saving.

Schedule generation error tracking

Failed schedule generations are now captured in analytics and the generate page recovers gracefully back to the configure step.

Beta indicator and support access

A beta badge appears in the sidebar. A Help & Contact link is now always one click away from inside the app.

Typed analytics instrumentation

All key user flows (onboarding, schedule generation, publish, time-off, swaps, billing) now emit typed PostHog events for drop-off analysis.

Billing webhook guard

Fixed a rare crash where a Stripe webhook could attempt to update a workspace that no longer existed, causing an unhandled error.

Shift status transition machine

Shifts now enforce legal state transitions. A completed or cancelled shift cannot be accidentally moved back to draft.

Vantij enters closed beta

Real-world beta access opens to the first cohort of small business managers. All core scheduling flows are live: generate, publish, time-off, swaps.